Auto index in word

Last Updated: October 29, Fact Checked. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies.

An index can usually be found at the end of a document, listing the key words and phrases in a document, along with the page numbers they appear on. There are two steps involved in creating an index: defining which words you want to appear in the index and then inserting the index. The Mark Index Entry dialog box opens, where you can set up how the index entry works. The main entry field is filled with the selected text, and you can also add a subentry that will appear below the main entry. Clicking Mark will create an index entry for the selected instance of the word.

Auto index in word

An index lists the terms and topics that are discussed in a document, along with the pages that they appear on. To create an index, you mark the index entries by providing the name of the main entry and the cross-reference in your document, and then you build the index. You can create an index entry for an individual word, phrase, or symbol, for a topic that spans a range of pages, or that refers to another entry, such as "Transportation. See Bicycles. After you mark all the index entries, you choose an index design and build the finished index. Word collects the index entries, sorts them alphabetically, references their page numbers, finds and removes duplicate entries from the same page, and displays the index in the document. These steps show you how to mark words or phrases for your index, but you can also Mark index entries for text that spans a range of pages. You can edit the text in the Mark Index Entry dialog box. You can add a second-level in the Subentry box. If you need a third level, follow the subentry text with a colon. To create a cross-reference to another entry, select Cross-reference under Options , and then type the text for the other entry in the box.

The index is updated, adding any newly created entries while updating the page numbers for any entries that may have moved. Free Trial. Not enough pictures.

If you make changes to your document that affect the table of contents, update the table of contents by right-clicking the table of contents and choosing Update Field. To update your table of contents manually, see Update a table of contents. Word uses the headings in your document to build an automatic table of contents that can be updated when you change the heading text, sequence, or level. Note: If you use a Manual Table of Contents style, Word won't use your headings to create a table of contents and won't be able to update it automatically. Instead, Word will use placeholder text to create the look of a table of contents so you can manually type each entry into the table of contents. To update your manual table of contents, see Update a table of contents. If you want to Format or customize your table of contents , you can.

It has happened to all of us since we were doing school or university work until we have had to present a report in Word at work: when it is time to make an index, we go crazy looking for a way to create it automatically and we end up doing it by hand. Word's automatic indexes are very practical and useful for organizing and facilitating navigation in large documents. Thus, if you create an automatic index in Word, it can help you in:. Have more efficient navigation: allow readers to move quickly through specific sections of the document using the links generated in the table of contents. Present a more organized document: Help organize document content, providing a structured view of chapters, sections, subsections, and other elements. Automatically update: These indexes are automatically updated when changes are made to the document, such as adding new sections or modifying titles, saving you the trouble of having to add them manually. Save time: They facilitate the creation and management of indexes without requiring extensive manual efforts, which saves time and reduces possible errors.

Auto index in word

An index is a list of terms or topics that can be found within the document. Indexes still have a place, especially in printed books. Unfortunately, creating an index in Microsoft Word can be difficult and time-consuming to do on a large scale. There are professional indexers for a reason. Hence this series in Office for Mere Mortals , starting this week with the basics; setting up a document to be indexed and then making a simple index. Some button positions have moved but the core technology, field codes and shortcut are the same as in Word 6 from Entries are created by selecting parts of the text and adding an Index Entry. They are hidden from normal views of the document but do show up with the right settings.

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Any additional feedback? No jargon. Change the text inside the quotation marks: If the text is incorrect, correct it now by editing what's inside of the quotes. Clicking the index selects it for updating. Article Summary X 1. Did this summary help you? This opens a window titled "Index. All you'll need to do is use the Mark Entry tool to mark each word or phrase you want to add to the index. Updated: October 29, After marking your main entries, go through and mark any subentries or third-level entries. Create the table of contents Word uses the headings in your document to build an automatic table of contents that can be updated when you change the heading text, sequence, or level.

Last Updated: October 29, Fact Checked. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies.

To continue, highlight another term in your document, and then click the "Mark Index Entry" window to add it to the "Main entry" field. Marking index entries will automatically turn on the Show all nonprinting characters option. Yes No. Resolved my issue. Was this information helpful? You'll see the word or phrase you selected in the "Main entry" field at the top of the window. Just highlight the word or phrase in "Main entry," right-click the highlighted area, and then select Font. Microsoft Tech Community. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. Next, click the Mark Index Entry window. If you click the down arrow enough times, the value will change to "Auto," which will automatically adjust the column numbers to best fit the amount of content in the index.